Environmental monitoring correspondence regarding remediation contractor, March 2003

NYC 9/11 Public Portal Document

THACHER ASSOCIATES transaction. The hours in question were added to the next pay period. The original entry was not backed-out of the project, resulting in double payment. This error resulted in over billing of $1,674.10 (Exhibit 7).

f. In response to TA’s request to “... provide a clear trail representing all payroll adjustments and/or corrections.” Safeway submitted explanations that are inaccurate, demonstrating failure to adequately research Safeway’s in­ house documents (Exhibits 7 and 8). For example, in response to TA’s inquiry, Safeway made an adjustment to its payroll based on a sign-in sheet produced by Bovis, dated June 14, 2002, where the date in question was June 13,2002 (Exhibit 9).

At the same time, Safeway referred to its response to Bovis’ inquiry regarding discrepancies between sign-in sheets and electronic swipe card logs. Safeway provided an explanation indicating that “Certified payroll confirms that employee was paid.” (Exhibit 10) This response does not address the issue raised by TA.

g. TA noted instances where Safeway employees were not paid initially due to the lack of daily logs or swipe card records. In these instances, corrections were made to the payroll records based solely on Bovis sign-in sheets. Conversely, TA noted that Bovis sign-in sheets also reflect Safeway employees who were not invoiced to the project (Exhibit 11). This demonstrates the lack of integrity in the documentation submitted and therefore compromises the validity of payroll adjustments.

h. TA noted that Safeway made several corrections to its payroll records. Several of the payroll corrections resulted in other errors. Correction entries on employees reportedly not paid, were made and in some instances resulted in the employees being paid twice for the same work performed. Also, payroll corrections resulting in back-out adjustments appear to be consistently excluded from the project totals. (Exhibit 12 and 8)

i. Safeway invoiced for clerical services performed at the project site. In accordance with the DDC policy, (Exhibit 13), clerical services are part of the Contractor’s overhead. This issue resulted in project over billing in the amount of $5,538.58 (Exhibit 14).

j. Safeway invoiced for supervisory (other than licensed Asbestos Supervisors) who, in accordance with DDC’s policy, (Exhibit 12) are part of the Contractor’s overhead. This resulted in over billing in the amount of $113,656.19 (Exhibit 15).

k. Through its comparison of licensed personnel invoiced to the project, TA established that Safeway invoiced for drivers who delivered materials to the site. Safeway confirmed that the drivers, Adam Koza and Tadeusz Spiewak,

14

NYC-WTC_000174304