Memo summarizing a September 2003 meeting regarding the identification and preservation of DEP electronic records.
NYC-WTC_000153327–000153332
OCR status: ok · source: pdftotext
NYC 9/11 Public Portal Document
DEP does recycle tapes. Jay requested a hard copy of the protocols for recycling tapes
and data retention.
Document Management Systems
Although each bureau is different, DEP stated that file servers are used minimally. Most
documents are on the hard drives of PC’s, of which there are approximately 4,000 throughout the
state. DEP does have the capability to log on remotely to most, not all, of the PC’s. Stand alone
PC’s are not networked.
Other Systems
Following are additional systems and potential sources of electronic evidence identified
by DEP:
• CIS System: Billing system
Hansen: CRM Oracle database that existed on 9/11. Used to address air, noise, water.
and sewage complaints. There are no means of archiving on Hansen, all the information
remains on the server. CSR is workorder component of Hansen.
• Clipper applications: Facilities database
• ACP 7 and ACP 5 database: Not currently backed up, DEP will find means to back up
this information. Is a D-base backend.
• Maps:
o GIS : Mapping of sewers and water mains.
o Also maps with information on downtown environmental cleaning. LaDuca is
custodian.
C:\Documents and Settings\AvaltroniR\Local 2 09/11/03 10:10 AM Settings\Temporary Internet Files\OLK5\DEP Meeting.doc
NYC-WTC_000153328
OCR can misread numbers and units. Confirm readings against the page image before using them.
Ranked by indexed similarity. Reasons describe shared subjects and filing context; check the source records.
NYC-WTC_000153333
Internal DEP memo forwarding meeting minutes from EPA headquarters concerning electronic evidence, with review and comment requested from staff.
5 shared non-person entities · 1 shared topics · Same agency, volume and box · similarity 1.000
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000153950
Privileged meeting minutes outlining goals to identify DEP archives and ensure preservation of electronic evidence for World Trade Center claims.
2 shared non-person entities · Same agency, volume and box · similarity 0.985
machine-extracted · confidence unavailable · Check page ↗2 shared non-person entities · 1 shared topics · Same agency, volume and box · similarity 0.940
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000153127
Draft memorandum outlining a chronology of Department of Environmental Protection activities conducted during the initial response and cleanup at the World Trade Center.
1 shared non-person entities · Same agency, volume and box · similarity 0.930
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000162037
Memo requesting completion of FEMA forms for PS and OTPS costs related to the World Trade Center by October 23.
1 shared non-person entities · similarity 0.932
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000143803
Agenda for a February 14, 2002 meeting chaired by FEMA to address health concerns of responders and citizens.
1 shared non-person entities · 1 shared topics · similarity 0.932
machine-extracted · confidence unavailable · Check page ↗1 shared non-person entities · similarity 0.931
machine-extracted · confidence unavailable · Check page ↗1 shared non-person entities · 1 shared topics · similarity 0.930
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000164660
Internal DEP legal department notification requesting all bureaus to report and copy Law Department on any FOIL requests relating to September 11 events.
2 shared non-person entities · similarity 0.929
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000143791
Program outline for delivering public information about environmental conditions and cleanup progress in Lower Manhattan following the WTC disaster.
1 shared non-person entities · similarity 0.929
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000137749
Archival folder label for Department of Environmental Protection invoices related to World Trade Center activities from 1999 to 2001.
4 shared non-person entities · similarity 0.927
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000161234
Request for DEP to present air quality efforts at community advisory meetings for Lower Manhattan residents.
1 shared non-person entities · similarity 0.927
machine-extracted · confidence unavailable · Check page ↗Similar subjects in other documents. Similarity does not establish the same event, measurement or conclusion.
Page similarity is temporarily unavailable or this page has no indexed vector.
Machine-extracted building matches; verify each source. Buildings, never households.
Readers open these alongside this record — through an Ask answer, the same folder, or indexed similarity. Not a claim they are about the same event.
NYC-WTC_000145345
Notice from NYC Law Department instructing staff to preserve World Trade Center documents for potential legal actions.
Cited alongside this record in an Ask answer
Cited alongside this record in an Ask answer
NYC-WTC_000151757
Letter responding to a request for indoor air testing at 80 [name], directing the requester to USEPA registration.
Cited alongside this record in an Ask answer
NYC-WTC_000152939
Legal and DEP officials discuss concerns about certifying premises as contaminated for FEMA reimbursement purposes.
Cited alongside this record in an Ask answer
NYC-WTC_000153333
Internal DEP memo forwarding meeting minutes from EPA headquarters concerning electronic evidence, with review and comment requested from staff.
Cited alongside this record in an Ask answer