Privileged meeting minutes outlining goals to identify DEP archives and ensure preservation of electronic evidence for World Trade Center claims.
NYC-WTC_000153950–000153953Folder label: “WORLD TRADE CENTER - PRESERVATION OF EVIDENCE”
OCR status: ok · source: pdftotext
NYC 9/11 Public Portal Document
MEMORANDUM
TO: JAY COHEN; EED FILE
FROM: COURTNEY E. LINDAHL
DATE: September 4,2003
SUBJECT: INITIAL MEETING WITH DEPARTMENT OF ENVIRONMENTAL PROTECTION, September 3,2003
PRIVILEGED AND CONFIDENTIAL ATTORNEY-CLIENT COMMUNICATION ATTORNEY WORK PRODUCT
Introduction by Law Department
Jay Cohen gave a brief overview of the nature of the claims that the City is currently
facing with regard to the World Trade Center disaster. He also emphasized the importance of
preserving electronic evidence and the potential repercussions (court sanctions, etc.) if all
possible steps are not taken to preserve evidence. The three goals for the meeting are: 1)
Identify all archives and legacy systems, 2) Identify all current systems, and 3) as of the date of
the Cardozo letter, receive assurances that evidence is being preserved.
E-Mail Systems
Prior to 9/11, DEP used Microsoft MS Mail. They currently use Microsoft
Exchange/Outlook. Since receipt of the Cardozo letter, the e-mail accounts of former DEP
employees have remained open. Some may have been deleted prior to the letter; DEP will check
archives. Each bureau within DEP has its own Exchange administrator and server. DEP stated
they have hard copies of all e-mail, but Jay countered that metadata embedded within the e-mail
is also crucial to the discovery process.
NYC-WTC_000153950
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NYC-WTC_000153327
Memo summarizing a September 2003 meeting regarding the identification and preservation of DEP electronic records.
2 shared non-person entities · Same agency, volume and box · similarity 0.985
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000153333
Internal DEP memo forwarding meeting minutes from EPA headquarters concerning electronic evidence, with review and comment requested from staff.
2 shared non-person entities · Same agency, volume and box · similarity 0.984
machine-extracted · confidence unavailable · Check page ↗2 shared non-person entities · Same agency, volume and box · similarity 0.926
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000153959
DEP memo instructs employees to retain all records related to the World Trade Center destruction and cleanup for ongoing litigation.
1 shared non-person entities · 1 shared topics · Same agency, volume and box · similarity 0.926
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000153127
Draft memorandum outlining a chronology of Department of Environmental Protection activities conducted during the initial response and cleanup at the World Trade Center.
2 shared non-person entities · 1 shared topics · Same agency, volume and box · similarity 0.925
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000160431
Internal memo forwarding a document related to September 11 records or cleanup activities.
2 shared non-person entities · 1 shared topics · similarity 0.917
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000143791
Program outline for delivering public information about environmental conditions and cleanup progress in Lower Manhattan following the WTC disaster.
1 shared non-person entities · similarity 0.915
machine-extracted · confidence unavailable · Check page ↗2 shared non-person entities · similarity 0.915
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000160381
Summary of DEP's key accomplishments in post-9/11 recovery and Lower Manhattan work prepared for city officials.
2 shared non-person entities · 1 shared topics · similarity 0.915
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000148621
Memo outlining DEP activities including assessment and coordination with federal agencies for street and sidewalk cleaning.
3 shared non-person entities · 1 shared topics · similarity 0.914
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000164521
DEP memo regarding procedures for handling vehicles at Fresh Kills, including tarping protocols and decontamination decisions agreed to with DOH.
1 shared non-person entities · similarity 0.914
machine-extracted · confidence unavailable · Check page ↗NYC-WTC_000159944
DEP transmits one-page summary of post-9/11 recovery accomplishments to city administration.
2 shared non-person entities · 1 shared topics · similarity 0.912
machine-extracted · confidence unavailable · Check page ↗Similar subjects in other documents. Similarity does not establish the same event, measurement or conclusion.
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NYC-WTC_000153903
Administrative cover page for the World Trade Center Preservation of Evidence collection within DEP Box 26.
Filed in the same folder
NYC-WTC_000153904
Page containing illegible text and a file identification number associated with the World Trade Center Preservation of Evidence collection.
Filed in the same folder
NYC-WTC_000153905
Document page containing a file identification number associated with World Trade Center evidence preservation protocols.
Filed in the same folder
Attorney-client communication containing a draft directive for preserving records regarding ongoing World Trade Center litigation.
Filed in the same folder
Memorandum from DEP counsel regarding the Law Department's collection of documents for 9/11 litigation and their subsequent return.
Filed in the same folder