DEP memo on FEMA equipment reimbursement reporting, Oct 5, 2001

NYC 9/11 Public Portal Document •j

The City ofNew York Office efManagement & Budget 450 West 33** Street, 4* Flow New York, NY 10001-2601 ADAM L. BARSKY, Director

MEMORANDUM TO; Agency Heads

FROM: Adam L. Barsky'

DATE October 1,2001

R£; FEMA Reimbursement for Equipment Usage

Since ths tenerist attack of September 11,0MB has worked with City agencies to develop estimates of the cost of the recovery and to ensure that the costs related to the recovery are properly accounted for. Agencies should now have implemented ths accounting and budget procedures outlined in my memo of September 18 and the Payroll Management Administration memorandum of September 18. Agency representatives should have attended Public Assistance Applicant’s biiefmgs on October 1 and 2 to better understand costs that can be reimbursed by the Federal Emergency Management Agency (FEMA).

As Agency rcpreseiitanves should have learned in the Public Assistance Applicant's briefings, FEM.A will reimburse costs associated with the use of City-owned equipment to perform eligible ivork. Reimbursement for automobiles and pick-up trucks is based on mileage, w hile the icimoursernent for other equipment is based on an hourly rate. The reimbursement is mean.' to cover rhe costs of operation, insurance, depreciation, and maintenance.

In orde- to capture these costs, it is essential that agencies track and record the use of equipment for emergency work and restoration. Specifically, Agencies should report the following

I Make of Equipment 2. Model Number 3. Hours Used (e.\clading stand-by time) 4 Mileage (if applicable) 5. Activity Performed 6. Purpose of the Activity

This information should be submitted to OMB on the first Monday of every month for the previous month. The first report should be submitted on October 8 and should include usage information for the period from September 11 through September 30 If actual usage statistics

NYC-WTC_000141649