EPA/FEMA inter-agency agreement cost proposal, July 2002

NYC 9/11 Public Portal Document

Identify a Project/Action Officer. Include address, telephone number, and email address. EPA Project Officer: Dennis Santella US Environmental Protection Agency 290 Broadway New York, NY 10007 212-637-3559 [email protected]

Submit a final project report to FEMA detailing EPA’s findings and conclusions no later than April 30, 2004.

Submit final bill(s) to FEMA no later than 60 days after the expiration of this Agreement. If EPA is unable to provide a final billing 60 days after the conclusion of this project period, EPA will notify FEMA of estimated future billing costs and the anticipated time of the final billing.

EPA shall provide to FEMA an accounting of payroll costs expended prior to the effective date of this agreement which will include employee names, regular and premium hours worked on this agreement, and total payroll costs and benefit amounts paid these employees. In addition, EPA will provide to FEMA other pre-award costs necessary to begin the operations detailed in this agreement. This accounting will be provided to FEMA within 60 days of the effective date of this agreement and FEMA agrees to reimburse EPA for these planning costs.

Submit requests for reimbursement to: Financial and Acquisition Management Division, Disaster Finance Center, Federal Emergency Management Agency, P.O. Box 800, Berryville, VA 22611.

B. FEMA shall: Ensure that this Agreement is carried out in accordance with the approved Scope of Work, costs, and time limitations. Apply proper financial principles, policies, regulations, and management controls to ensure full accountability for the expenditure of Disaster Relief Funds.

Track and monitor obligations and disbursements against the Disaster Relief Fund. Track accoimtable property which will revert to FEMA upon completion of the project.**

Reconcile financial and programmatic records with EPA on an ongoing basis.

Review all bills submitted by EPA. (Appropriate deobligations may be necessary). A charge back will be initiated for disapproved IPAC costs and charges.

Identify a staff-level point of contact for financial coordination with FEMA Acquisition Resource Management and a headquarters-level point of contact for billing and reimbursement issues that cannot be solved at the staff level. Include address, telephone numbers, and email addresses.

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