NYC-WTC_000152549

NYC 9/11 Public Portal Document

OTPS Review Committee (ORC) Protocol

What is the ORC?

The ORC, established pursuant to Executive Order No. 52 (October 9, 2001), attached, consists of representatives of the Office of Management and Budget (0MB), the Office of Operations (OPS) and the Mayor's Office of Contracts (MOC).

What Agency actions are subject to prior approval by the ORC?

Any proposed action that will commit agency OTPS funds in excess of $50,000 is subject to prior approval by the ORC. Exception; The ORC has exercised a blanket approval of all actions that will commit agency funds for which the source of funding is 100% Capital. Such actions should continue to be processed pursuant to established procedures.

How is ORC approval obtained?

• The agency must assign a single staff person to serve as the Agency Contact for all submissions to ORC. That person should be at a sufficiently high level to represent the entire agency (e.g.. Agency Chief Contracting Officer, Deputy Commissioner, or other comparable title).

• The agency must complete and submit an original and 3 copies of the form entitled "Request for Approval by the OTPS Review Committee (ORC) to Commit Agency OTPS Funds in Excess of $50,000", attached, signed by the Agency Head, to the Mayor's Office of Contracts, Attention; ORC at 253 Broadway, 9“* Floor, New York, New York 10007. Submissions that are incomplete (e.g., do not include the Agency Contact; do not include an original and 3 copies; are not signed by the Agency Head; do not include an "Agency ORC ID#" and/or other required information) will not be considered and the Agency will be so notified. When the agency subsequently makes a complete submission for the proposed action, the agency should check the box "Re-Submission" in the "Agency ORC ID#" box on the form.

• The ORC will consider the agency's proposed action in terms of the criteria set forth in Executive Order No. 52. If the ORC has questions or requires further information, a staff person will notify the Agency Contact designated on the form. Based on its review, the ORC will either approve or disapprove the proposed action.

What happens after ORC approval has been obtained?

• The approved ORC form serves as the agency's "ticket" for further processing of the proposed action, pursuant to established procedures. In particular:

• Proposed Procurement Action Subject to Approval by MOC - MOC's approval will be contingent on its receipt of the original approved ORC form for the proposed procurement action.

• Proposed Procurement or Other Action Subject to Registration by the Comptroller - Registration will be contingent on inclusion of the original approved ORC form in the registration package for the proposed action. Covered submissions to the Comptroller's Office that do not include the approved ORC form will be returned to the agency without being registered and will be deemed withdrawn by the agency.

What happens if ORC approval is not obtained?

• 0MB will run daily reports from FMS to monitor agency compliance with the ORC approval process. Where an agency has not complied with that process, 0MB will freeze the agency's entire OTPS budget necessitating ORC approval for all of the agency's OTPS funding commitments, regardless of dollar value. Tn additinn annnrv nnn-comnlianrp will be reoortpd tn thp aODrooriatP DeoutV Mavor. NYC-WTC_000152554