NYC-WTC_000195490

NYC 9/11 Public Portal Document

Facilities Management and Construction

The Division of Facilities Management and Construction (DFMC) is responsible for maintaining and operating 49 City owned public buildings. This division performs technical engineering, architectural, and construction management services to maintain and operate its facilities, This division also coordinate;; with the State Office of Court Administration to ensure proper maintenance of court facilities within the City, DFMC manages a program of over 185 WEP participants. The division provides its WEP participants the opportunity to learn variou.s building operation, maintenance, and custodial skills.

The Office of Eilergy Conservation (OEC), an office within DFMC, is the City’s primary energy management entity. This office develops and reports on the City’s annual energy budget. OEC coordinates with utility companic.s and processes payments for the City’s electric, gas and steam bills. In addition, OEC establishes, coordinates, and oversees energy conservation guidelines and programs. The Office participates in and administers the High Efficiency Lighting Program (HELP), the Energy Cost Reduction Program (ENCORE), and the Cafeteria Lighting / Program (CLP). ' /

Division of Municipal Supply Services

The Division of Municipal Supply Services (DMSS) is the City’s chief procurement entity. DMSS procures, warehouses, and distributes supplies necessary for City agencies to fulfill their missions. Centralized contracting enables the City to utilize economie.s of scale to purchase various commodities at the most favorable market price. This division ensures the quality of goods purchased through inspections and operates the Central Storehouse which warehouses over 2,200 different items. This division is also responsible for the salvaging of surplu.s property through redistribution to other City agencies and auction.

Additionally, DMSS manages the Direct Delivery Program for office supplies for various client agencies. This program delivers office supplies from the vendor directly to city agencies, thereby reducing the waiting period for the teceipt of goods and associated overhead coasts. A program for the direct delivery of automotive parts will continue to maintain reduced levels of stock inventories and reduce vehicle downtime in 2002.

The Office of Fleet Administration (OFA),' an office within DMSS, oversees citywide vehicle procurement. the alternative fuel vehicle program, and fleet maintenance for client agencies. Maintenance services are provided by contracts which have reduced costs by approximately sixty percent. A new fleet management system, the Maintenance Control and Management System (MCMS), will be completed in 2002. The system will assist OFA and its client agencies with citywide fleet management. li \i

! Division of Financial and Administrative Services

The Division of Financial and Administrative Services is responsible for providing the Department with the ' necessary central leadership, management and coordination to carry out its mandate. This division includes the i Executive Office, General Counsel’s Office, Division of Financial Services including; budget control, audit and ; accounts. State Court reimbursement. Internal Audit, Division of Management and Operations, and Management and Information Systems. I

The Department is currently developing the Citywide Automated Personnel System (NYCAPS). NYCAPS will store personnel data in a central location. The system will permit oversight agencies and agency personnel divisions, citywide, to share and access data easily. This will simplify workflow and system management resulting in more accurate pefsonnel-related information. The Department is conducting connectivity testing with City agencies and has begun preliminary training on the system software.

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