Vendor selection for WTC air monitoring contract, October 2001

NYC 9/11 Public Portal Document

Gilsenan, Michael From: Catanzaro, Enzo [DEPNET1/DEPGPO2/EnzoC] Sent: Friday, October 19, 2001 3:14 PM To: Smyth, Virginia Cc: Gilsenan, Michael; Fawzy, Moustafa Subject: RE: Air Monitoring Contract

1 -2. Riverpoint Environmental Consultants $1900/day $80/each TEM analysis Pednault Associates $2500/day $80/each TEM analysis Independent Testing Labs No bid Environmental Testing Labs No bid National Testing Labs, Inc. No bid

3. Vendors from our list of contractors where called. The company that could do the requested work, and gave the lowest price was chosen.

4. The vendor will collect and analyze by Phase Contrast Microscopy (PCM) a total of twenty (20) air samples from various locations in the vicinity of the World Trade Center on a daily basis. All locations will be designated by DEP DERTA, and may be periodically changed. All equipment needed for the air sampling including electric generators, air sampling pumps, etc., will be supplied by the vendor. Sufficient personnel shall be assigned so that each sampling point is manned and supervised at all times while sampling is in progress.

Air samples will be collected after 0800 hours each day. PCM results of each days' air monitoring will be provided to DEP no later than 2100 hours each evening. The results will be faxed to a designated number and will be e-mailed to selected individuals within DEP. At DEP's discretion, certain samples may be required to be analyzed using Transmission Electron Microscopy (TEM). The TEM results will be provided no later than 1200 hours on the following day. TEM results will also be faxed and e-mailed to the designated individuals.

5. Estimated time: 6 months

6. Estimated total cost; $400,000

7. DEP is responsible for monitiring various environmental conditions.

—Original Message— From: Smyth, Virginia Sent: Tuesday, October 16, 2001 3:42 PM To: Catanzaro, Enzo Cc: gilsennan, michael (ex) Subject: Air Monitoring Contract Importance: High

The following is a summary of what we need to supply for the Declaration of Emergency.

1. Complete list of Bidders contacted.

2. List and/or copies of the bids received .(bid sheet)

3. Rational of how the low bidder was selected.

4. A detailed Scope of Work (to be included in the formal contract.)

5. Estimated Time Frame (mandatory)

6. Estimated total cost (mandatory)

A justification of why this is critical, and under what authority it is being performed.

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