DEP Memorandum on FEMA Equipment Reimbursement, October 2001

NYC 9/11 Public Portal Document

\ TheCityofNewYork Office ofManagement & Budget 450 Strew, 4* Floor New York, NY 1 COO 1-2603 ADAM L. BARSKY. Director

MEMORANDUM TO: Agency Heads

FROM: Adam L. Barsky

DATE October 1,2001

R£. FEMA Reimbursement for Equipment Usage

Since the tenorist attack of September II, 0MB has worked with City agencies to develop estimates of the cost of the recovery and to ensure that the costs related to the recovery are property accounted for. Agencies should now have implemented the accounting and budget procedures outlined in my memo of September 18 and the Payroll Managemeni Administration memorandum of September 18. Agency representatives should have attended Public Assistance Applicant’s bnefmgs on October I and 2 to better understand costs that can be reimbursed by the Fedctal Emergency Management Agency (FEMA).

As Agencs represcntaiives should have learned in the Public Assistance Applicant's b.'iefings, FEMA will reimburse costs associated with the use of City-owned equipment to perform eligibr Avork. Reimbursc.ment for automobiles and pick-up trucks is based on mileage, while the icimbursement for other equipment is based on an hourly rate. The reimbursement is meant to cover the cosis of operation, insurance, depreciation, and maintenance.

In ordc- to capture these costs, it is essential that agencies track and record the use of equiprr.ect for emergency work and restoration. Specifically, Agencies should report the following

1 Make of Equipment 2. Mc*del Number 3. Hours Used (excluding stand-by time) 4 Mileage (if applicable) 5. Activity Performed 6. Purpose of the Activity

This information should bs submitted to 0MB on the first Monday of every month for the previous month. The first report should be submitted on October 8 and should include usage information for the period from September 11 through September 30 If actual usage statistics

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